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Workspace Management

This guide explains how to manage your workspace team members, including invitations, roles, and member removal.

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Written by Dogukan
Updated over a week ago

Inviting a Member

➤ How to invite someone to your workspace

  1. Go to the Workspace page

  2. Click the "Invite members" button (top right)

  3. Enter the email address of the person you want to invite

  4. Click "Send invite"

The invited person will receive an email with a link to join your workspace.

➤ What happens after sending an invitation?

If the invited person already has an account:

  • They receive an email with a link to the invitation page

  • They log in and see all pending invitations

  • They select your workspace and click "Accept Invitation"

  • They are added as a "member" and redirected to the dashboard

If the invited person doesn't have an account:

  • They receive an email with a link to create an account

  • After registration, they are automatically redirected to the invitation page

  • They accept the invitation and join as a "member"

  • The standard onboarding process is skipped for invited users

➤ Invitation rules and limits

Rule

Description

Maximum members

5 members per workspace (including owners)

One invitation per email

Only one pending invitation per email address

No expiration

Invitations do not expire

Deleting an Invitation

➤ How to cancel a pending invitation

  1. Go to the Workspace page

  2. Find the pending member in the team members table (they have an "pending" badge)

  3. Click the "three dots menu (⋮)" on the right

  4. Select "Delete"

The invitation is immediately cancelled and the person can no longer join using that invitation.

➤ Resending an invitation

If the invited person didn't receive the email or lost it:

  1. Find the pending member in the table (they have an "pending" badge)

  2. Click the "three dots menu (⋮)" on the right

  3. Select "Resend invitation"

A new email will be sent to them with the correct link.

Managing Member Roles

➤ Available roles

Role

Permissions

Owner

Full access: can invite members, change roles, delete members, access workspace settings

Member

Limited access: can use the workspace features but cannot manage team members

➤ How to change a member's role

  1. Go to the Workspace page

  2. Find the member in the team members table

  3. Click the "three dots menu (⋮)" on the right

  4. Select "Make owner" or "Make member"

The role change takes effect immediately.

➤ Role management rules

Rule

Description

Cannot change your own role

You cannot demote yourself from owner to member

Multiple owners allowed

A workspace can have multiple owners

Owners can demote other owners

An owner can change another owner to a member

Permissions Across the Webapp

Beyond workspace management, owners have additional permissions throughout the entire application.

➤ Credits & Billing (Owner only)

Action

Owner

Member

View credits balance

✅

✅

Buy credits

✅

❌

Access Billing tab

✅

❌

Open Stripe billing portal

✅

❌

View invoices

✅

❌

Manage payment methods

✅

❌

Cancel subscription

✅

❌

Note: Members can view the credits balance, but all purchasing and billing actions are restricted to owners.

➤ API Keys Management

Action

Owner

Member

View "My API Keys" tab

✅

✅

View "Members API Keys" tab

✅

❌

Create new API key

✅

✅

Edit usage limit on any key

✅

❌

Edit daily rate limit on any key

✅

❌

Revoke own API keys

✅

✅

Revoke other members' API keys

✅

❌

Delete own API keys

✅

✅

Delete other members' API keys

✅

❌

➤ Page Access by Role

Action

Owner

Member

Billing tab

✅

❌

Workspace page

✅

❌

Deleting Member

➤ How to remove someone from your workspace

  1. Go to the Workspace page

  2. Find the member in the team members table

  3. Click the "three dots menu (⋮)" on the right

  4. Select "Delete"

The member is immediately removed from the workspace.

➤ What happens when you delete a member?

If the member belongs to multiple workspaces:

  • They are only removed from your workspace

  • Their account remains active

  • They can still access their other workspaces

If your workspace is their only workspace:

  • They are removed from the workspace

  • Their account may be deleted (if they are not the workspace creator)

➤ Member deletion rules

Rule

Description

Cannot delete yourself

You cannot remove yourself from the workspace

Cannot delete the workspace creator

he original creator (master user) cannot be deleted

Only owners can delete

Members cannot remove other members

Quick Reference

➤ Actions by role (Workspace page)

Action

Owner

Member

View team members

✅

❌

Invite new members

✅

❌

Delete invitations

✅

❌

Change member roles

✅

❌

Delete members

✅

❌

➤ Member status badges

Badge Color

Status

Meaning

🟢 Green

Owner

Has full administrative access

🔵 Indigo

Member

Standard access, cannot manage team

🟡 Amber

Pending

Invitation sent, waiting for acceptance

FAQ's

Can I have multiple owners in my workspace?

Yes, you can promote multiple members to owner role. All owners have the same permissions.

What happens if I delete the only other owner?

They become a regular member or are removed. You remain as the owner.

Can a member see who else is in the workspace?

No, only owners can access the Workspace page where team members are listed.

How do I leave a workspace?

Currently, you cannot leave a workspace yourself. An owner must remove you.

Can I transfer ownership of the workspace?

You can make someone else an owner, but the original creator (master user) cannot be removed or demoted if it's their only workspace.

Need Help?

If you have any questions or feedback, feel free to reach out to our support team!

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